2010-11 Terms & Conditions
Kings reserves the right to change prices / course timetables, etc. at any time prior to registration and to make additions or amendments to these terms and conditions by giving one month’s written notice to all affected parties.
1. Application
You or your agent must send your completed application form with relevant transcripts and any supplementary documentation to the registrar at Bournemouth, London or Oxford. We will acknowledge your application within 24 hours (Monday to Friday) and, if accepted, send an offer of a place within 2 – 3 working days.
2. Offer of a Place
Our offer of a place will include a study plan outlining the most appropriate course for your academic goals based on your academic ability and English language level and will detail costs for tuition and your selected accommodation option for one academic year. Your place on the course or in accommodation is subject to availability and is not held until we have received your payment to accept the place.
3. Acceptance of registration
To accept your place you will need to make an Acceptance Payment. Once this payment is received, we will hold your place on the course and in accommodation until the balance of fees becomes due. (Your place may become at risk if we do not receive your first term’s fees on time.) The Acceptance Payment comprises: Enrolment Fee £60, Advance Fee £500 (deducted from first payment), Refundable Deposit £500 (refunded to the fee- payer at the end of the course minus any sundry charges) and the relevant insurance fee (if you already have insurance, please include proof of cover with your acceptance payment). If you are a visa national there will also be a charge of £10 for a Certificate of Acceptance for Studies (CAS), which you will need to provide to obtain a visa.
4. Visa Documentation
Once we have received your acceptance payment, we will hold a place on the course and in accommodation and send all relevant visa documentation including a CAS. Please advise us as soon as your visa is granted. If your visa is refused, the Advance Fee and Deposit will be refunded to the fee-payer on production of the visa refusal letter.
5. Payment of Fees
All fees are due one month prior to the start of your course. Your place may be at risk if we do not receive payment on time. Payment by termly instalment is available on request, payable one month prior to the start of each term. Fees generally increase by inflation annually so payments by instalment may be subject to a fee increase. Fees can be paid by cheque, credit card, Sterling bank draft or telegraphic transfer. Bank charges for both sending and receiving banks are payable by the sender. Payment by credit card is subject to a surcharge of 2%, AMEX 3.5%. In the event of late payment a monthly interest charge of 2% will be applied. You will not be allowed to attend classes as long as fees are outstanding. You may be required to leave the course.
6. Cancellation
If you cancel more than four weeks before the beginning of your course for any reason other than visa refusal, your Advance Fee and Deposit will not be refunded. If you cancel fewer than four weeks before the beginning of your course, a full term’s tuition and accommodation fees will be retained and any balance refunded. Cancellations must be given in writing to the Principal of the College. We are obliged to notify UKBA if a student holding a current UK visa cancels a course at one of our colleges. We strongly recommend you have an insurance policy in place which covers cancellation fees. Details of the reasons for cancellation covered by our recommended insurance policy are available on request.
7. Withdrawal
If you wish to withdraw from your course after it has started, you must give a term’s notice in writing to the Principal. This means you will be liable for the next term’s tuition fees. Any balance of fees paid will be refunded. We are obliged to notify UKBA if a student holding a current UK Visa withdraws from one of our Colleges.
8. Refunds
• Bank charges — all refunds are paid minus any bank charges
• Visa refusal — Advance Fee and Deposit refunded to the fee-payer on receipt of a visa refusal letter
• Tuition fees — any fees paid in excess of one term refunded to the fee-payer if notice has been given to cancel. This excludes the current term in the event of withdrawal after the start of term.
• Accommodation fees — any fees paid in excess of one term refunded to the fee-payer if notice has been given to cancel/withdraw
• Deposits — refunded after student’s departure to the fee-payer after deductions for any disbursements or damages
• Late arrivals — no refunds are given for late arrivals
• Exclusion — no refunds are given for students excluded from college for disciplinary reasons
• Insurance — no refunds given.
9. Academic Decisions
The College reserves the right to determine the best course of study for any student and to exclude from class any student who, for reasons of ability or performance, is not qualified to enter or remain in that class.
10. Discipline
If your work, attendance or conduct is unsatisfactory, you will be subject to the College’s disciplinary procedures. These procedures may lead ultimately to exclusion. In the event of exclusion, fees are not refunded. Attendance is compulsory for all students and is a condition of a UK visa. Non-attendance of visa nationals is reported to UKBA.
11. Accommodation
Kings acts solely as agents (and not as principals) in the arranging and providing of homestay accommodation for students. Prices are per week (7 nights). No refund is given for early departure but a charge will be made for any extra nights. We reserve the right to apply a high season late booking supplement of £20 per week to students who book fewer than 10 days before arrival. A re-booking fee of £20 will be charged each time accommodation is re-booked, if not originally booked for the entire course on commencement of the course.
Notice to change accommodation or withdraw from either homestay or residence is one term. Students who move out without the proper notice period will be charged one term’s fees in lieu of notice. Students wishing to move into private accommodation must seek approval from the Principal and provide written authorisation from parents. Vacation accommodation is subject to availability, at an extra charge, usually only in homestay. Homestay students may have a change of family for the vacation.
12. Liability
Kings Colleges will not be liable under anycircumstances for any failure to provide any services whatsoever if that failure is caused directly or indirectly by industrial action or by circumstances beyond the College’s control. Any damage caused by a student to college property, to the homestay property or to a residence, whether intentional or not, will be charged to the student/s responsible. Students in residential accommodation are jointly and severally liable for shared facilities and the College reserves the right to recover costs for damage and exceptional cleaning. For residential accommodation, a deposit of £150 will be taken, refunded after departure provided no damage has been caused or exceptional cleaning is required.
13. Insurance
All Kings Colleges students must have appropriate accident and medical insurance, and insurance to cover personal property, breakages, loss and damage is strongly recommended. Kings Colleges recommend Endsleigh insurance, which will be arranged for you once insurance fees have been paid unless proof of alternative cover is provided.
14. Publicity materials
Permission is given for the use of student results, student comment or opinion and images of students in Kings Colleges promotional materials by the student, their parents or guardian with acceptance of these terms and conditions.
15. Public Holidays
Tuition is not given on public holidays (April 2, 5, May 3, 31, August 30) No refund or compensation is given for lessons missed due to public holidays.
16. Jurisdiction
In any dispute arising out of this contract, the parties expressly agree to submit to the jurisdiction of the courts of England and Wales having jurisdiction in the matter in question.
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